#poekie-payout-reconciliation
granite sundial
We're just moving over to this system, so there's not really a good comparison between before/after
How do people generally match payouts with invoices or, receipts for that matter?
harsh glacier
I guess it depends. For invoices, must people have their own sequential numbering system setup in Stripe that they'd reconcile with their own accounting systems
Otherse may use the description field of a Payment Intent
granite sundial
But everyone still needs to match the Stripe payouts with the individual invoices, correct? the only way to match this is using the reconciliation report, or am I mistaken?
harsh glacier
You can use the API: https://stripe.com/docs/expand/use-cases#charges-in-payout
But everyone still needs to match the Stripe payouts with the individual invoices, correct?
Well, depends on your accounting requirements I guess!
granite sundial
Ok, interesting, I can look at that API
So my main question is, then: how can Stripe Checkout fill in the Description with invoice numbers, or receipt numbers, so I can match those?
harsh glacier
Can you share a specific Payment Intent that you're attempting to reconcile?
Trying to understand your integration
granite sundial
ok hold on 🙂
pi_3KkyHEBy4su9ppSN1GqB3TQW
This payment intent is created by Stripe Checkout, and it has no description. If you then reconcile, it just says: 'subscription created'
and here is an example of a one-off purchase. pi_3KkcbiBy4su9ppSN0FWE7WLd. In this case, the receipt number would be helpful
granite sundial
np!
harsh glacier
and here is an example of a one-off purchase. pi_3KkcbiBy4su9ppSN0FWE7WLd. In th...
Assuming you're using our receipts, that'll be available on the underlying Charge: https://stripe.com/docs/api/charges/object#charge_object-receipt_number
In the case of pi_3KkyHEBy4su9ppSN1GqB3TQW, you can reconcile via the invoice (in_1KkyHDBy4su9ppSNGlkR4ROk). Will be possible to get that data via that API doc I linked before!
granite sundial
Ok, yeah. So I don't think it's possible to get CheckOut to do this for me?
I'd need the API to create a report with the information I need
harsh glacier
So I don't think it's possible to get CheckOut to do this for me?
Do what?
granite sundial
to put the receipt number or the invoice number in the Description
I understand that I would be able to find the invoice number through the invoice ID, or the receipt number through the charge ID, but that's a lot of manual work unless I automate it in a way that my accountant understands it
harsh glacier
to put the receipt number or the invoice number in the Description
No, you can't configure the Payment Intent description for recurring payments with Checkout
granite sundial
To go back to my original intent: I want to create a report where each payout is coupled to either an invoice number or a receipt number, so I can match those things together for our financial department. That's my goal. Stripe offers a reconciliation report that almost does what I want, except for not printing those numbers. I can try to make it to do what I want my populating the Description field with the required info, or I need to take an entirely different rout through the API you mentioned.
Is it maybe possible to alter the Payment Intent's Description field during a checkout completed webhook? 🤔
harsh glacier
Is it maybe possible to alter the Payment Intent's Description field during a ch...
I guess that would work
granite sundial
Thx for the pointers, I guess I have a bit more digging to do. Too bad there's not something that works out of the box!
harsh glacier
I will relay your feedback re: description to the Checkout team!